On Track

Leveraging AI to reduce newcomers' stress and anxiety

Project Details

  • BrainStation Capstone Project

  • Timeline: 10 Weeks

  • Team: Individual

Tools Used

  • Figma

  • Invision

  • Zoom

  • Good Notes

  • Earl Grey Tea

My Role

  • UX Researcher

  • UX/UI Designer

  • Project Manager

problem overview

What's going on with the immigration system?

In 2021 alone, Canada welcomed more than 400 000 new immigrants. Yet, the process of becoming a refugee, permanent resident, or temporary resident is daunting and frustrating to navigate. 

In conducting research, I uncovered that users struggled the most with the uncertainty that comes after submitting their immigration applications.


What I did to solve the problem

Designed by newcomers for newcomers, On Track is an iOS app that leverages natural language processing to estimate when they'll hear back. The app works in three simple steps:

Pressed on time?
No worries! We've linked the prototype here:

discovery of problem space

Channeling a personal struggle into an opportunity to help others

I was born and raised in a small, tropical country called Panama. I came to Canada 8 years ago and navigated the immigration system for 6 years as a refugee. I truly understand how frustrating, inefficient and lonely it is to navigate the immigration process as a newcomer and I wanted to make this better for current and future immigrants.

On Track

secondary research

Newcomers are struggling with the immigration process

As of June 29, 2022, Canada has a backlog of more than 2.4 million immigration applications. Though the immigration process is notorious for taking long periods of time, the pandemic has exacerbated these delays. As a result, people are frustrated, anxious, and depressed.

On Track

primary research

Conversations with potential users to identify key frustrations

I conducted user interviews to understand the general beliefs that newcomers had surrounding the immigration process. I conducted 5 interviews of 40 minutes each. The participant criteria was as follows:

  • Age: 25-35

  • Submitted a temporary resident, permanent resident, or citizenship application within the past 5 years.

  • Submitted the application from within Canada

  • Did not receive professional legal help 

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Young newcomers feel frustrated about the lack of support from immigration services. As a result, they seek support in online and in-person communities. 

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It is hard for young newcomers to find and understand information related to their immigration application.

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Young newcomers feel stressed and anxious when going through the immigration process due to a lack of directionality and timely updates. 

Chosen theme: Uncertainty while waiting

I chose to focus on uncertainty because every single participant said that they were stressed and anxious about not hearing back after submitting their immigration application.

expert interview

Why were delays and lack of updates so prevalent?

To find out, I contacted a subject matter expert at the Immigration, Refugees, and Citizenship Canada (IRCC). They said that it was because:

  • Agents themselves lacked access to the applications so they couldn't provide updates even if they wanted to

  • There's a lack of cross-functional communication within IRCC departments

With this in mind, I thought the user would benefit from a solution that did not rely on governmental systems.

Defining the Problem

My northern star

How might we help young newcomers feel less stress and anxious while waiting for their immigration results?


Benjamin, the anchor to all solutions moving forward

I developed a persona and experience map based on primary and secondary research. Benjamin, our persona, would be at the center of all my design decisions moving forward. I referenced Benjamin whenever I wanted to step out of myself and reconsider my ideas. He was a constant reminder of who I was solving for.

On Track
A Brain Storm
On Track

user stories

Thinking of potential features

Now, with a clear grasp of the project constraint, users, and stakeholders, it was time to ideate. The user’s behaviors, goals, and frustrations informed the creation of 26 user stories that were categorized into 3 epics:

  1. Managing applications

  2. Finding answers

  3. Tracking Application

I decided to focus on "tracking application" because it addresses the most pain points, motivations, and goals of the user.

On Track

From the user stories, I created a task flow that formed the basis of my solution.

An Itch to Sketch
On Track

Here is an example of my sketch evaluation process


Onto the drawing board!

The purpose of my sketches was to get as many design ideas out of my head as quickly as possible. I created three sketches for each screen to ensure that I was casting a wide net. After sketching, I critically analyzed each of them against the users' goals, pain points, and motivations. Finally, I selected the ones that fit the bill.


From sketches to wireframes

Design consideration 1: Trust and Privacy

Some newcomers come from places where a lack of trust, corruption, and violence are prevalent. In order to increase trust with the user, the app does not ask for any personal information when using the app.

Design consideration 2: Simplicity

Since the user was already experiencing stress and anxiety due to the immigration process, the solution focused on ensuring we weren’t adding more stress.

On Track
Being Humbled

user testing

Getting feedback from users

I conducted two rounds of user testing with 5 users in each round. The users were given 6 tasks to complete. All users completed the tasks successfully. However, there were still some opportunities for improvement. In the next few diagrams, you will see version one of the prototype on the left and version 3 on the right.

On Track

Landing Screen

On Track

Track Screen

On Track

Summary Screen

The Final Touches
On Track

The words guided the development of a mood board

brand development

Unleashing the creative juices

To begin the brand development for On Track, I wrote down a list of adjectives that would bring positive emotions to the users. I took special consideration for the users' pain points surrounding anxiety and stress as well as the sensitive nature of the immigration application to craft my adjectives:

  • Reliable

  • Trustworthy

  • Calm

  • Hopeful

  • Secure

  • Relief 

  • Welcoming

  • Honest

On Track

and the mood board influenced the choices of typography and colors

Design System
Feel free to view the entire design system below!

icon design

Putting my branding cap on

Before deciding on On Track, I explored other app names including Hopely and Immitrack. I chose On Track because, at the end of the day, users wanted to hear that they were on track with their immigration application, As such, On Track serves as words of encouragement - as if to say “no worries you’re on the right track".

On Track

Applying design thinking to app icon creation

high-fidelity prototype

Bringing it all together

By injecting colours, implementing chosen typography, and considering the branding of the app I created my final UI Design.

And At Last
View or interact with the prototype below!

View Prototype

Interact with the prototype - Tap on "Let's Get Started"

Did we do it?

the impact

How does On Track help newcomers?


On Track does not overwhelm the user with complicated jargon or processes. The user simply has to input three pieces of information and the app takes care of the rest.


On Track does not ask for personal or private information and none of the information provided is linked to the user. The user does not have to worry about giving information to a non-governmental application.


On Track eases stress and anxiety by providing them with information that is rarely available or very hard to find. We make it easy for the user to stay informed about the status of their application.

Beyond the app
On Track

What would On Track look like on a different platform?

I chose to explore On Track on a desktop because the majority of the immigration application is done on the web. Now users can easily find updates on their application right from their computer.

On Track

How might I market On Track?

I created a marketing site to share the value of On Track with as many newcomers as possible. I focused on highlighting helpful features to newcomers and creating a visual identity that is warm and welcoming.

Future Thinking

  • Developing the "news" and "groups" screens and conducting user testing. How would these sections enhance the user experience? Would it help the user feel less anxious and stressed?

  • Could On Track become a hub for immigration resources at every stage of the application? What other products and services would be replaced?

What I Learned

To be introspective

In conducting user tests and asking for feedback, it was extremely important to remove my personal assumptions and biases from what they had to say. This allowed ideation to be guided by research and not personal biases.

To ask the right questions

When conducting expert interviews, I found that asking: "What is the problem on your side?" and "What have you found regarding the users' frustrations?" allows for relevant discussion.

To lean on my peers

This project was extremely fun and exciting. But, it was also filled with uncertainty. In situations where I didn't know which direction to take, I learned that it was important to lean on fellow designers. By doing so, I gained a new perspective and was able to consider different angles to tackle the problem.

Thank you for reading my case study!

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